Furniture Quotation Format & Best Practices
Master the complete structure of a professional furniture estimate. Avoid cost overruns and build client trust with itemized quotation formats.
What is a Furniture Quotation?
A furniture quotation is a formal document provided by a carpenter, interior designer, or furniture workshop to a client before commencing work. It details the scope of work, exact dimensions, raw material specifications (plywood grade, laminate thickness, hardware fittings), estimated labor charges, total cost, and payment schedules.
Key Information Every Furniture Quote Must Contain
1. Header & Workshop Branding
Business name, workshop logo, GST details (if applicable), phone number, address, and quotation reference number.
2. Client & Project Details
Client name, site address (flat/villa number), contact number, and date of issue.
3. Itemized Specifications
Detailed list of furniture items (modular kitchen carcass, sliding wardrobe, TV panel, bed) with length, height, and unit measurements.
4. Material & Hardware Grades
Specify plywood type (IS 710 BWP / IS 303 BWR), laminate thickness (1mm / 0.8mm), and hardware brands (Ebco, Hettich, Blum).
5. Measurement Units & Rates
Rate breakdown calculated per Running Foot (RFT) or per Square Foot (SQFT).
6. Payment Terms & Milestones
Advance booking percentage, progress payments upon material delivery, and final balance after completion.
Example Furniture Quotation Structure
| Item Description | Material Specs | Dimensions | Rate (₹) | Total Amount (₹) |
|---|---|---|---|---|
| Modular Kitchen Base Cabinets | 18mm BWP Plywood + 1mm Acrylic Shutters | 12 Running Feet | ₹2,200 / RFT | ₹26,400 |
| Master Bedroom Sliding Wardrobe | 18mm BWR Plywood + Soft-Close Sliding Channels | 7 ft x 9 ft (63 SQFT) | ₹1,450 / SQFT | ₹91,350 |
| Living Room TV Unit Panel | HDMR Board + Fluted Paneling & LED Grooves | 6 ft x 5 ft (30 SQFT) | ₹950 / SQFT | ₹28,500 |
4 Common Furniture Quotation Mistakes to Avoid
1. Omitting Hardware Fittings Specification
Failing to specify hardware brands (e.g. Ebco vs local unbranded hinges) causes disputes when costs fluctuate during assembly.
2. Vague Material Terms
Writing "Commercial Plywood" instead of specifying "18mm BWR Grade Plywood" causes misunderstandings regarding moisture resistance and durability.
3. Missing Transport & Installation Clauses
Always explicitly state whether delivery, loading/unloading, and on-site fitting charges are included or charged extra.
4. Verbal or Hand-Written Quotes
Hand-written notes look unprofessional and are easy to misplace. Always share digital PDF quotations via WhatsApp.
How FurniQuote Automates Furniture Quotations
With FurniQuote, you don't need to manually design spreadsheets or format PDF documents. Select your raw materials, enter the square feet or running feet dimensions, and FurniQuote automatically calculates the total itemized cost and generates a PDF quote complete with your workshop logo in under 2 minutes.
Frequently Asked Questions
What elements should a professional furniture quotation contain?
A complete furniture quotation must include: workshop header with logo, client contact details, itemized specifications (dimensions, sq ft / running feet), material grades (BWP/BWR ply, laminates), hardware fittings, total cost, and payment milestone terms.
How do I calculate rates for custom furniture?
Rates are typically calculated per square foot (SQFT) or per running foot (RFT), taking into account raw material thickness, laminate quality, hardware brands (Ebco/Hettich), and carpentry labor costs.